AGENDA ITEM INFORMATION
COMMITTEE: Administrative and Human Resources Committee
ITEM: RESOLUTION - DISPOSAL OF CERTAIN PUBLIC RECORDS
Consider for adoption a resolution authorizing the disposal of certain public records in accordance with the schedules and procedures as set forth in the Municipal Records Manual approved by the Pennsylvania Local Government Records Committee on December 16, 2008 and amended July 23, 2009.
RESOLUTION
WHEREAS, the Pennsylvania Local Government Records Committee approved a Municipal Records Manual on July 16, 1993 that sets forth schedules and procedures for the disposition of municipal records, and
WHEREAS, in accordance with Act 428 of 1968, each individual act of disposition shall be approved by resolution of the governing body of the municipality.
NOW, THEREFORE, BE IT RESOLVED that the Board of Commissioners of the Township of Lower Merion, in accordance with the above cited Municipal Records Manual, hereby authorizes the disposition of the following public records:
RECORDS TO BE DESTROYED IN 2019
TAX COLLECTORS OFFICE
|
YEAR
|
DESCRIPTION
|
# OF BOXES
|
STORED
ELECTRONICALLY
|
|
2016
|
Tax bills
|
3
|
Yes
|
|
2016
|
Notices sent to taxpayers
|
3
|
Yes
|
|
2016
|
Address changes
|
3
|
Yes
|
POLICE DEPARTMENT
|
YEAR
|
DESCRIPTION
|
# OF
BOXES
|
STORED
ELECTRONICALLY
|
|
2010/2011
|
Accounts Receivable and Payable
|
2
|
No
|
|
2016
|
Traffic Violation Notices
|
3
|
No
|
|
2016
|
Citations
|
3
|
Yes
|
|
2015
|
Case Files
|
10
|
Yes
|
|
Various
|
Retired Detective Case Files
|
5
|
Yes
|
PUBLIC WORKS
|
YEAR
|
DESCRIPTION
|
# OF
BOXES
|
STORED
ELECTRONICALLY
|
|
2015
|
Accounts Payable
|
1
|
Yes
|
|
2011
|
Accounts Receivable
|
1
|
Yes
|
|
2009-2013
|
Day Sheets
|
5
|
No
|
|
2013
|
Plans/Permits
|
1
|
No
|
|
2013
|
Highway Permits
|
1
|
No
|
|