AGENDA ITEM INFORMATION
COMMITTEE: Administrative and Human Resources Committee
ITEM: AUTHORIZATION TO DISPOSE OF CERTAIN PUBLIC RECORDS
Consider for approval a resolution authorizing the disposal of certain public records in accordance with the schedules and procedures as set forth in the Municipal Records Manual approved by the Pennsylvania Local Government Records Committee on July 16, 1993.
RESOLUTION
WHEREAS, the Pennsylvania Local Government Records Committee approved a Municipal Records Manual on December 16, 2008 and amended July 23, 2009 that sets forth schedules and procedures for the disposition of municipal records, and
WHEREAS, in accordance with Act 428 of 1968, each individual act of disposition shall be approved by resolution of the governing body of the municipality.
NOW, THEREFORE, BE IT RESOLVED that the Board of Commissioners of the Township of Lower Merion, in accordance with the above cited Municipal Records Manual, hereby authorizes the disposition of the following public records:
RECORDS TO BE DESTROYED IN 2017
FINANCE DEPARTMENT
|
YEAR(S)
|
DESCRIPTION
|
# OF BOXES
|
RETENTION
|
STORED
ELECTRONICALLY
|
|
|
|
|
|
|
|
1972-1984
|
Asset Evaluation Files
|
1
|
7
|
No
|
|
1980-1998
|
Budget Documents
|
1
|
7
|
No
|
|
1984-1992, 1997-1998
|
Office Files
|
5
|
7
|
No
|
|
1985-1987,
1993-2004
|
Budgets & CIP’s
|
10
|
7
|
No
|
|
1988-1994
|
Financial Statements
|
1
|
7
|
No
|
|
1989-1991
|
Audit Files
|
1
|
7
|
No
|
|
1991, 1999
|
First Union Pension Statements & Bank Statements
|
2
|
7
|
No
|
|
1992-1994
|
Non-Tax Deductible Year to Date Files
|
1
|
7
|
No
|
|
1995-1998
|
Police Radio Equipment Agreements
|
1
|
7
|
No
|
|
1996-1997
|
No-Tax Year to Date Earnings Files
|
1
|
7
|
No
|
|
1997
|
Payroll, ICMA & Vehicle Reimbursement
|
1
|
7
|
No
|
|
1997
|
Pension Investment Reports
|
1
|
7
|
No
|
|
1997, 2000
|
Accounts Payable Reports
|
3
|
7
|
No
|
|
1998-1999
|
Pension Reports & Repots
|
4
|
7
|
No
|
|
1998
|
Debt Service Files
|
1
|
7
|
No
|
|
1999
|
Accounts Payable Check Register, PO Edit Reports
|
1
|
7
|
No
|
|
2000
|
Assessment Letters
|
1
|
7
|
No
|
|
2000,
2006-2007
|
Sewer Files
|
4
|
7
|
No
|
|
2000
|
Cash Receipts, Investment & Grant Files
|
1
|
7
|
No
|
|
2000
|
Canceled Checks
|
1
|
7
|
No
|
|
2001
|
Investment Files
|
2
|
7
|
No
|
|
2001
|
Cash Receipts, Weekly Transfers, PLGIT Confirms & ACH Files
|
1
|
7
|
No
|
|
2000-2001
|
RPA – City of Philadelphia
|
2
|
7
|
No
|
|
2001
|
Sewer Changes, Correspondence & Deeds List
|
1
|
7
|
No
|
|
2001
|
Check Register
|
1
|
7
|
No
|
|
2001
|
Sewer Assessments
|
1
|
7
|
No
|
|
2001-2005
|
RPA Files
|
21
|
7
|
No
|
|
2002
|
Sewer, Preston Drainage & Debt Service Files
|
1
|
7
|
No
|
|
2002
|
Encumbrance Reports
|
1
|
7
|
No
|
|
2002
|
OPT
|
1
|
7
|
No
|
|
2003
|
District Justice Files
|
1
|
7
|
No
|
|
2003
|
Solid Waste Records
|
1
|
7
|
No
|
|
2003
|
Pre Bi-/tech Reports
|
1
|
7
|
No
|
|
2003
|
Alarm Billing & PNC Adjustments
|
1
|
7
|
No
|
|
2003-2005
|
Check Images
|
2
|
7
|
No
|
|
2003-2004
|
Paid Invoices
|
3
|
7
|
No
|
|
2003-2005
|
Accounts Payable Batches
|
23
|
7
|
No
|
|
2003-2011
|
CR Distribution Reports
|
24
|
7
|
No
|
|
2004-2005
|
Cash Receipts
|
3
|
7
|
No
|
|
2004-2005
|
PLGIT, Trans Ref Sheets, Dir’s, Grants & Invoices
|
1
|
7
|
No
|
|
2004-2006
|
Liens & Satisfaction Fines
|
5
|
7
|
No
|
|
2004-2006
|
Batch Proofs
|
8
|
7
|
No
|
|
2005
|
Sewer Records
|
1
|
7
|
No
|
|
2005
|
Closing, Bank Recs & Weekly Transfers
|
1
|
7
|
No
|
|
2005-2006
|
Security Alarm Files
|
2
|
7
|
No
|
|
2005-2006
|
Real Estate & Solid Waste Recon, Interims & Mercantile Business Privilege Recon.
|
1
|
7
|
No
|
|
2005-2007
|
TCS & Deposits
|
2
|
7
|
No
|
|
2006
|
Sewer Billing
|
1
|
7
|
No
|
|
2006
|
OPT & EMST Batches
|
1
|
7
|
No
|
|
2007
|
Comprehensive Vehicle List
|
1
|
7
|
No
|
|
2008
|
GL 725 & 711 Reports
|
1
|
7
|
No
|
|
1994, 1996-1999, 2002
|
Timesheets (2 boxes Police Timesheets)
|
10
|
7
|
No
|
|
1996, 1998, 2000-2002, 2005
|
Payroll Reports
|
36
|
7
|
No
|
|
1994-1996, 1999, 2001-2002
|
Contracts
|
13
|
7
|
No
|
|
2001
|
Purchase Order Reports
|
1
|
7
|
No
|
|
Various
|
Workers Comp Large Deductible Payments
|
1
|
7
|
No
|
|
2000
|
Safety Incident Rev Reports
|
1
|
7
|
No
|
|
2002
|
Auto Accidents Report
|
1
|
7
|
No
|
|